Business Intelligence & Reporting

The Challenge

A national construction company faced critical health and safety compliance issues across their sites. Paper-based safety inductions were getting lost, expired certifications went unnoticed, and there was no way to instantly verify if workers had completed mandatory safety requirements. After a near-miss incident involving an untrained subcontractor, they needed an immediate solution to prevent unauthorised site access and ensure complete compliance tracking.

Key Metrics

• ~2000 workers - Requiring various safety certifications
• Zero visibility - Real-time compliance status unknown
• High risk - Manual processes prone to oversight

Our Approach

We developed a comprehensive digital compliance system that automated verification and enforcement of safety requirements:

1. Digital Safety Passport System
   Created individual digital profiles for every worker containing all certifications, training records, and induction completions, accessible via QR code on their ID badge.

2. Automated Compliance Checking
   Built intelligent workflows that continuously monitor certification expiry dates, training requirements, and site-specific inductions, triggering alerts before compliance lapses.

3. STOP WORK Alert Implementation
   Developed an instant alert system that triggers when non-compliant workers attempt site entry, automatically notifying supervisors and HSE teams with specific compliance gaps.

4. Access Control Integration
   Integrated with turnstile and gate systems to physically prevent site access for anyone without completed safety requirements, creating an automated enforcement barrier.

The Results

The system transformed their safety culture and compliance management within weeks:

• 100% Compliance Verification - Every person on site verified as compliant before entry
• ~200 incidents Prevented Monthly - Non-compliant access attempts blocked automatically
• 30 seconds Verification Time - From hours of paperwork to instant digital checks
• Zero Compliance Breaches - Since system implementation with automated blocking

Key Safety Features

Pre-Start Digital Forms

Daily safety checks and SWMS completed on mobile devices with photo evidence and GPS verification

Certification Tracking

Automated monitoring of working at heights, confined space, first aid, and equipment licenses with 30-day renewal warnings

Site-Specific Inductions

Custom digital inductions for each site with video content, comprehension testing, and automatic expiry management

Incident Reporting

Mobile hazard reporting with photo uploads, automatic escalation chains, and corrective action tracking

STOP WORK Protocol

The automated STOP WORK system activates immediately when:

• Expired Certifications: Worker’s critical safety certifications have lapsed
• Missing Inductions: Site-specific safety induction not completed or expired
• Failed Safety Checks: Pre-start forms indicate unsafe conditions
• Medical Clearance: Required medical assessments overdue or failed
• High-Risk Activities: Attempting restricted work without proper endorsements

When triggered, the system instantly locks out site access, alerts all relevant supervisors, and provides clear steps for remediation.

Technology Implementation

• Microsoft Power Platform
• Azure Active Directory
• Dataverse for compliance records
• Power Automate workflows
• Power Apps mobile interface
• Integration with access control hardware
• Power BI compliance dashboards